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Festival Participation Agreement

Festival Participation Agreement
Materials request page
Technical Specifications
The undersigned, the authorized representative of the project named below and throughout the accepted application (hereafter called the "Project”) for the 2024 Aegean Film Festival (hereafter called the “Festival”), hereby represents that they have read, understood, and agreed to the following:

1. The undersigned represents and warrants to the Festival that: (a) the undersigned is duly authorized, on behalf of the undersigned and on behalf of all other persons or entities who have any ownership rights, licenses or interests (including, without limitation, intellectual property rights or distribution licenses) in or relating to the Project (collectively and separately hereafter called the “Project’s Owners”), to permit the Festival to exhibit this Project and to make the promises, representations and warranties set forth herein, (b) the exhibition of the Project in the Festival, whether live, digital, or any combination thereof, will not violate or infringe any copyright, patent, privacy right, publicity right, trademark, service mark or any other personal or property right of any person or entity, and that the Project does not and will not constitute or include any defamation of any person or entity ; (c) the Project is not subject to or the subject of any threat of any litigation, arbitration, or other adversarial claim or proceeding, including disputes regarding ownership of the Project; and (d) there are no agreements, and neither the undersigned nor the Project’s Owners shall make any agreements subsequent to the accepted Project, that would or could impair their ability to provide the Project as contemplated herein or that would otherwise conflict with any provision of these Terms and Conditions.

2. In the event that the Project is accepted by the Festival for inclusion and exhibition to its program, the undersigned, requiring the consent of no other party to do so, hereby grants, on behalf of the undersigned and each of the Project’s Owners, each of the following rights to the Festival acting on their behalf without reservations, conditions or qualifications: (a) the right to use footage, stills and/or titles, and information from or relating to the Project for promotional purposes; (b) the right to issue and authorize publicity concerning the Project and all personnel related to the Project; and (c) to use the names, likenesses and biographical information of all Project personnel, including, without limitation, director(s), producer(s), writer(s), cast member(s) and crew in connection with the exhibition of the Project in, and promotion of, the Festival. With this Festival Participation Agreement, the undersigned agrees to the submission of any requested material by the traffic team or any other department of the Festival, relevant to the screening of the Project and accepts that the materials have to arrive in time and in good working condition (digital or physical DCP).

3. In the event that the Project is accepted by the Festival for inclusion and exhibition in the Festival, and if the undersigned or the Project’s Owners and any other representative or person affiliated with the Project have contractual obligations to any producers, distributors, creators, cast or crew regarding “festival benefits” (which may include but are not limited to production credits, screening tickets, Festival credentials or monetary compensation), the undersigned agrees and accepts that those “festival benefits” must be administered and distributed by the undersigned and/or the Project’s Owners, do not impact the nature or quantity of benefits provided by Festival and that the Festival has no responsibility whatsoever in connection therewith.

4. The undersigned warrants and agrees, on behalf of the undersigned and each of the Project’s Owners, that the Festival and all persons employed by, contracted by, or otherwise directly associated with the Festival, are deemed to have been granted the irrevocable right to view and/or download all digital assets associated with the Project, including, but not limited to, any representation of the Project in the form of video files, still images, assets streamed via the Internet, and/or all other assets and information provided by the Applicant on the application. All digital assets referenced above shall remain active and accessible by the Festival until the conclusion of the Festival on July 26th 2024. The Festival takes reasonable anti-piracy and security precautions and limits pre-Festival access to Project submissions. All physical copies of films are securely stored and inventoried. 

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